Blog banner reads: "What events can you organise? A guide for event organisers amidst covid."

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As we approach the next step of lockdown easing, commencing on Monday (12/04), it’s important to keep on top of Government guidance and the latest restrictions and recommendations to consider when organising events. The key remains to provide reassurance to event-goers, suppliers, and all members of the industry that these can be held in a controlled and secure manner, whilst still fostering the same sense of community that the nation has become so accustomed to. 

What’s currently allowed?

As of 29th March, outdoor grassroots sport and organised team events are allowed, without the presence of spectators (aside from adults who need to supervise under-18s) on private land. If the event is in a public space, the public are welcome to watch adhering to the rule of 6/2 household limit. 

However, ticketed sports events or events specifically intended to attract an audience are still a big no-no, whether in a public space or on private property. 

Outdoor, socially-distanced, organised activities are also permitted, as well as themed walking trials or guided walks (presuming the groups are kept separate throughout the tour). These activities can include photography, gardening or crafts workshops at outdoor spaces. 

What’s changing on the 12th? 

From the second Monday in April, events can take place provided:

  • The event is outdoors;
  • Attendees arrive and leave in a staggered manner throughout the day to minimise contact; 
  • It doesn’t involve attendees converging on and congregating in a site for a specific discrete performance or activity such as a music performance, OR it is a drive-in performance/show. 

If you’re still confused, this could include events like:

  • agricultural shows,
  • steam rallies,
  • flower shows,
  • gardening shows and events,
  • literary fairs,
  • car boot sales,
  • community fairs,
  • village fetes,
  • animal and pet shows,
  • funfairs and fairgrounds,
  • drive-in cinemas and drive-in performance events (eg comedy, dance, music, theatre and air shows),
  • food and drink festivals (!!!!!!!!!!).

Although expected to have fewer than 4,000 attendees per day, organisers of events likely to exceed this cap should notify the local authority with the event only taking place if the event organisers can assure them that attendees will be dispersed across a large geographic area (including entry and exit points, toilet facilities, and food and drink facilities). 

The rules remain the same in terms of sporting events whilst on private land, with spectators being limited to adults who are required to supervise under-18. Again, If the event is in a public space, the public are welcome to watch adhering to the rule of 6/2 household limit. Also carrying from 29th March, sporting events that are intended to attract spectators (including ticketed events), or events that are likely to attract a significant number of spectators (e.g. a major marathon) should not take place in a public space, or on private land.

When are the next changes?

Should the roadmap currently in place continue to show a vast improvement on the infection rate and overall R rate, the next revising of lockdown rules is due to take place on the 17th May. 
If you’re still confused or want some more guidance on how to organise your event with the forever-changing restrictions, take a look at G3 Partners AIPC, ICCA and UFI’s updated and expanded edition of “Good Practice Guide: Addressing COVID-19 Requirements for Re-Opening Business Events”. Alternatively, get in touch with us and we’ll answer any q’s you may have!

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